AGM

AGM

AGM- Yes, it’s that time of the year again when we have another fun-packed evening. Attendance has been historically good and we’ve had some excellent speakers-and this year promises to be no exception to that patter. I have personally chased the new Chief Executive of Bournemouth, Christchurch and Poole(BCP), Mr Graham Farrant to come and talk at our AGM and he has agreed to do so! A real coup for residents! I suggested he talks about how he will engage with residents of PBA, his vision for the future of the conurbation and how to avoid Poole becoming a ‘satellite’ of Bournemouth. The meeting is on 19 November 2019 @ 19:15 at Parkstone Yacht Club. Do please support us with this crucial meeting and feel free to ask questions of Mr Farrant. It would be helpful if you could submit questions to me prior to the meeting, but it’s not essential.

Parkstone Bay Association AGM 24th October 2018 Minutes

PARKSTONE BAY ASSOCIATION

 

Minutes of Annual General Meeting Held on 24 October 2018 at Parkstone Yacht Club – 55 attendees

 

Present: M Randall (MR-Chair), G Byrne (GB-Treasurer),

 

Committee Members: D Broadhurst (DB), J. Wallace-Hadrill (J H-W), P. Steer (PS)

 

  1. Chair Opened Meeting

MR formally opened the meeting and welcomed residents. MR introduced Cllrs Stribley and Howell to attendees. Requested everyone sign in and highlighted exit and assembly points in case of an emergency.

 

  1. Apologies

Cllr J. Challinor, J. Stafford, D. Storer

 

  1. Minutes of 26 September 2016 AGM

The minutes were agreed as a true record.

Proposed: R. Rodwell Seconded: L. Squires. Unanimously carried and signed by MR.

 

  1. Matters Arising

No matters arising

 

  1. Chair’s Report

The Chair pointed out he had only been Chair by default- for 7 years…as no-one else was forthcoming for the vacant position and there was the danger of the association being wound-up if officers within the committee could not be appointed. Being Chair is overall an onerous position and MR made a plea for others to come forward to offer services. It was commented that currently all committee positions are held by men-it would be a positive step to encourage women to come forward and join the committee to create more balance. Younger residents would be particularly welcome. In addition, MR suggested that minutes of all committee meetings should be published on the association’s website

 

Committee Meetings – These have been reduced from 6 (average) to 4 during the current year. In addition, there have been fewer deliveries of newsletters -6 reduced to 4

 

Engagement with Officers – PBA prefers to work with Officers who are now more receptive-although not all are viewed in a positive light

 

Field of Hope – Marie Curie Trust sponsored daffodil planting- hopefully a sign will be installed at the site close to the cycle speedway area indicating the Marie Curie Field of Hope, but it is understood the council wants to have a say in the matter, hence a delay in installation of signage. The identical message was delivered at last year’s AGM so things are still not progressing on this front

 

Events at Baiter – 17 events. These are proving to be successful but noise is still a factor for particular events. Praise afforded to organisers of the twice-annual fun fair. They commence at the correct time (daily) and close at the correct time. In addition, the organisers clean up every trace of litter. This is an improvement on the attitude of some visitors and include Poole residents who feel no conscience about discarding their litter around Baiter Park

 

 ‘Travellers’ – The situation is still not resolved because another incursion at Baiter Park (whilst an event, including the fun fair was being installed). It led to a bitter stand-off between ‘travellers’ and organisers of two events that prompted MR to contact police and council to demand immediate invoking of Section 61- which can result in forced eviction within 24 hours. This was complied with and ‘travellers’ left Baiter Park within 24 hours. Since then the council have installed a series of Purbeck stone boulders along the skateboard park (the site of incursion) to deter further incursions

 

Merger of Councils –Cllr Stribley explained the current position of merger and the short timespan for decisions and processes to take place. There will be 76 members and ward boundaries will change. There will be the retention of three mayors as part of each authority’s distinctive feature. Cllr Stribley’s comments were partially echoed by Cllr Howell who gave another perspective on the merger-stressing that much of the merger has been driven by a cost-saving principle. It is essential for residents to become involved at election time May 2019.

MR asked a question re the future of the Civic Centre (Poole) as c£135000 has been ‘earmarked’ for improvements-but will it still be required, following the merger. No clear answers are available.

MR reiterated the importance of residents’ associations being more essential as a means of holding council(s) to account, particularly as the merger will entail additional bureaucracy and a danger of furthering contact between councillors, officers and residents

 

Parking Whitecliff Road- This is a very contentious issue as currently there are no restrictions to parking along Whitecliff Road. However, almost all the road is fully parked during the day but with little parking access to young families wishing to use the recreation park at Whitecliff. However, if parking restrictions are introduced, it is likely that side roads will become even more ‘clogged’ with traffic. The council is aware of the situation

 

Whitecliff Pavilion– A lively discussion ensued in respect of the future of the pavilion at Whitecliff. Concerns were strongly expressed re the conditions relating to tendering for control of the pavilion. In essence, there was total opposition by residents present to the concept of licencing being extended until 11pm. Cllr Stribley tried to reassure that it would be only on special occasions that extending opening time of the pavilion would take place. MR expressed concern that whatever happens, it is essential not to lose sight of the fact that priority must be extended to community sports groups using the pavilion for changing etc and under no circumstances should that be compromised

 

 

  1. Treasure’s Report

2017-18 accounts will be available on the association’s website. Most expenditure has been focused on printing costs, maintaining the website and a donation to Poole Hospital on behalf of the late President Ken Bearcroft, as per his family’s wishes.

The accounts will be audited by the association’s nominated auditor Mr Les Lane

 

 

  1. Election of Officers

Chair- Proposed- D. Broadhurst Seconded J. Wallace-Hadrill- Carried

The Chair agreed to stand for a final year having served in the post for 7 years. No other nominations were forthcoming.

Treasurer – GB proposed by M. Randall and seconded by A. Linton Carried

The Committee agreed to serve for a further year.

 

  1. Any Other Business-Open Forum

Newsletters- MR asked for volunteers to distribute newsletters to specific roads, particularly in Whitecliff

A resident raised the issue of damaged gym equipment around the park. Ruth Wharton (attendee Council officer) confirmed that the equipment had been installed almost 10 years ago and it was nearing the end of its life expectancy. There will be re-surfacing of the area within outdoor gym equipment and the council will seek external funding. An issue was raised surrounding maintenance funding and it came as a surprise to discover that apparently, there is no monies available for annual maintenance. Residents strongly believe this factor should be in-built to all proposals to replace/ refurbish the gym equipment. Ruth Wharton offered to accompany the resident to inspect all the outdoor gym equipment around Poole Park

Finally, MR paid tribute to the work and character of the late President, Ken Bearcroft, whose work will bear testimony to all the improvements made at Whitecliff and Baiter Park. As President of our association for many years, in many ways Ken WAS Mr Parkstone Bay. Nothing was ever too much for him and he regularly attended less than enthralling council and other community meetings, never afraid to offer his views, but always in support of our community. He will be sorely missed by his family, the association, local residents and the community beyond

 

 

  1. Guest Speaker(s)- Ruth Wharton (RW) led a presentation dealing with Harbourside development and improvements. The council was delighted in over 500 responses to a survey undertaken about improvements to Harbourside. The top ten issues were discussed, starting with public toilets, car parking, catering and events.

RW continued to outline improvements such as more visible signage along the promenade, replacement of trees, sit cleanliness, access to Whitecliff recreation area, picnic site(s) and barbeque site at the quay end of Baiter Park and also replacing the current skateboard park. A bid has been made to community funding to replace the equipment and the support group would like a letter of support from Parkstone Bay Association. MR confirmed he is happy to oblige. Improved drainage, particularly at Baiter Park, is essential so that more events can be moved away for residential properties

Louis Sherman (LS) explained his role since his recent appointment to Poole council. He is extremely keen in encouraging people to use the environment and happy to talk to groups of residents so that he can become a resource for local groups. It was mentioned by a resident that the 50 km walk was ‘amazing.’ There was no litter, disruption, inconvenience and thousands of people participated. A heartfelt plea was made to repeat this activity. LS promised to look into this

 

Finally, MR thanked residents for turning up in such numbers and addressed councillors and officers informing them that with a large number of attendees it confirmed that resident care passionately about their local community

 

Meeting closed at 20:40

AGM

Yes, our Annual General Meeting. It will be held on 24 October at Parkstone Yacht Club @ 19:15…in the newly-refurbished centre. Our guest speakers will be two senior officers of Poole Council who will outline briefly Harbourside Developments at Baiter and Whitecliff and also environmental engagement future projects. They will want to hear your views and ideas. Please do come along and support us…as usual. We had a wonderful session last year re the merger of Poole Hospital and Royal Bournemouth Hospital. Please put the date in your diary. This is your chance to air views publicly that affect not only you as residents, but also our area.

As usual, we will invite our local ward councillors for Whitecliff and Poole Town (Baiter Park). If you need to contact them for any particular reason, their details are listed below

Annual General Meeting

For those of you who attended our AGM last September, I hope you found the evening of use. Our speaker for the evening was unavailable but I’m so grateful to Councillor Ann Stribley who proved to be such a font of knowledge in dealing with current issues affecting our area and Poole as a whole. We received very positive feedback as a consequence of the proceedings. Thank you again, Ann and also to those of you who attended

 

PARKSTONE BAY ASSOCIATION AGM Minutes 2016

 

 

Minutes of Annual General Meeting Held on 26 September 2016 at Parkstone Yacht Club

 

Present: M Randall (MR-Chair), G Byrne (GB-Treasurer)

 

Committee Members: D Broadhurst (DB), C Lewis (CL)

 

  1. Chair Opened Meeting

 

MR formally opened the meeting and welcomed residents and Deputy Mayor Cllr Mrs Stribley. Requested everyone sign in and highlighted exit and assembly points in case of an emergency.

 

  1. Apologies

 

Cllrs Challinor and Howell, K Bearcroft (President), A Mountford (Secretary).

 

  1. Minutes of 21 October 2015 AGM

 

The minutes were agreed as a true record.

 

Proposed: E Marsden Seconded: C Dudley-King.  Unanimously carried and signed by MR.

 

  1. Matters Arising and Chairs Report

 

Cllr Stribley said Cllrs were unaware of the last AGM and therefore were unable to proffer apologies or attend. Now rectified.

 

Travellers – Harbourside 2 Car Park – Entrance closed to travellers following council meeting attended by MR. Cllr Stribley had been instrumental in promoting concerns and putting the issue at top of agenda for the meeting.  Unfortunately the travellers moved to Copse Close.  It was pointed out by one member that broken glass, bottles and screws were left at the site representing a hazard for people using the facility.  The building of a bund and bollards was suggested and will be pursued with Council Officers.  The question of prosecution was raised but there are difficulties in assembling the required evidence.

 

Engagement with Officers – PBA prefers to work with Officers who are now more receptive.

 

Website – Chair apologised for giving incorrect web address but now up and running and Chair urged greater use.

 

Newsletter – 5 so far this year with one directed to Baiter and Traveller incursion.

 

Pavilion at Whitecliff – Liaising with Officers who are looking for sponsorship for the Pavilion which is out to tender with intended use as a hub for social events.

 

Inapproriate Development – Objection re the Field in Trust and demolition and development of the Quarterdeck hotel (traffic concerns).

 

Field of Hope – Marie Curie Trust sponsored daffodil planting; three possible areas identified.

 

Events at Baiter – 17 events involving successful engagement with Officers.

 

Anti-social Behaviour – Improved contact with Police.

 

Skateboard ParkProposed extension and greater engagement with young people as now an Olympic event, but concerns over littering.

 

Bus Shelter at Baiter – Success over the installation of a bus shelter and seat for older residents – agreed with Council Officers.

 

Poole Park Traffic Closure Comments made to officers as impractical and at unnecessary cost.

 

Housing – 5500 new houses to be developed PBA engaged in the next stage.

 

Committee Introduced.

 

 

  1. Treasure’s Report

 

The Treasurer presented accounts up until December 2015 showing a reasonably healthy balance of £3,359. The current balance is £3,262 with donations to date of £493 compared to last years total of £693.

 

The previous Auditor is no longer available and the Treasurer made a request if a Member had a suitable qualification to undertake the audit which would probably take no more than 30 minutes.

 

  1. Election of Officers

 

The Chair agreed to stand for the last year having served in the post for 5 years. No other nominations were forthcoming.

Treasurer – GB proposed by C Chauncy and seconded by B Brewer                      Carried

Secretary – AM proposed by J Broadhurst and seconded by C Dudley-King           Carried

The Committee agreed to serve for a further year. Cllr Stribley suggested that the Committee should be able to co-opt members as required.

 

  1. Any Other Business

 

Car Parking Charges – Whitecliff; deferred and unlikely to go ahead. Upton House Country Park; level of charges published and available.

 

Hospital merger of A&E Departments – The proposal is to move A&E to the Royal Bournemouth Hospital with only limited day time cover at Poole.  This is a cost cutting exercise promoted by the Chief Executives and Commissioning Group.  MR spoke personally that he strongly believed that Poole requires 24 hour A&E because of travel difficulty to Bournemouth.  There is also uncertainty over maternity and cancer care at Poole and the conversion of a top floor at the hospital to 6 private beds will result in a loss of 17 beds to the NHS.

 

Planning for housing at the St Mary Road site will be taken up by PBA.

 

Poole Park Heritage Group – talk by Eunice Marsden

 

ER gave an informative insight into the proposals for the Park as part of the lottery bid. Public consultation has been completed.  The park will embrace its Victorian Heritage.  They have identified three garden areas incorporating a memorial rose garden and sensory garden.  If successful there will be a four year development programme.  ER highlighted the photographic mosaic which is a unique feature in Poole Park.  The ER are holding a Victorian Evening on 8 November 7.00 pm at the Cricket Pavilion tickets £6.00.  MR to speak.

 

Reshaping your councils – talk by Cllr Mrs Stribley

 

Cllr Stribley provided a detailed description of the proposals which are financially driven because of the considerable reduction in central government funding. The shortfall in funding will be made up through increases in Council Tax which because of equalisation will adversely affect Poole, which currently has the lowest rate.  The intention is to create larger more efficient councils which the current 330 councillors in the larger Dorset Authorities will decide.  Currently out for consultation involving a number of road shows.

 

Poole Harbour Commissioner

 

MR spoke on behalf of the Harbour Commissioner, who was double booked and unable to attend. The Harbour Commissioners are hoping to increase the number of cruise liners that visit the port by providing deeper water channels and enforced quays.

 

Meeting closed at 20:40

 

PARKSTONE BAY ASSOCIATION STATEMENT OF ACCOUNTS 2015

 

Bank Account Balance as of 1st January   £3303.44

Income from Donations  £693.23

Expenditure (see Below) £672.25

Bank Account Balance as at 31st December 2015           £3359.41

 

Expenditure Breakdown               2015

Printing/Stationary (SC)   £14.25

AGM Expense     £74

Newsletter          £584     

Website

Total      £672.25  

AGM Update

Due to circumstances beyond our control I am afraid our guest speaker Mr Jim Stewart is unable to attend the AGM

We would like to apologise for this last minute change of plan but would like to confirm the AGM will still go ahead (26 Sep 7:15) as there is still much to cover.

Do please continue to support us with your attendance